CampOffice
Features

One system for the entire camp office

From the first application in the fall to the last family balance in the summer — CampOffice handles it. Camps switch on only the modules they use.

📝 Applications & enrollment

  • Public online registration parents fill out themselves
  • Pipeline: applied → accepted → waitlist → enrolled → withdrawn
  • Enrolling a camper automatically creates the tuition charge
  • One intake captures family, camper, session, school & shul

🛏️ Bunking

  • Bunks organized by division and session
  • Live capacity — never over-assign a bunk
  • Attach counselors and JCs to each bunk
  • Printable bunk lists for staff

💵 Billing & online payments

  • One ledger per family across all their campers
  • Charges, credits, scholarships, and payment plans
  • Online tuition & deposits by card or ACH (cheaper for big balances)
  • Money settles directly to your camp's own Stripe account
  • Refunds and a clear record of every online payment

🩺 Health center

  • Daily medications worklist grouped by time of day
  • Infirmary visit log on each camper's record
  • Allergy & medical flags surfaced where staff need them
  • Forms checklist: medical, immunization, waiver, deposit
  • Emergency contacts & pediatrician on file

🚌 Trips & transportation

  • Trip rosters auto-built from enrolled campers by division
  • Per-camper trip cost with one-click family charging
  • Bus assignments with capacity and printable manifests

📣 Parent portal & hotline

  • Parents pay balances and installments online
  • Parents complete forms and update camper info themselves
  • Announcements power a public camp hotline page
  • Less phone time for your office

🎯 Extras that earn their keep

  • Canteen accounts with balances and low-balance flags
  • Points & leaderboards by camper and bunk
  • Sign-out log with a live "currently off grounds" count
  • Calendar for visiting day, color war, and learning programs
  • CSV exports of rosters and family balances

⚙️ Per-camp customization

  • Turn modules on or off per camp from Settings
  • Define your own sessions, divisions, and tuition
  • Disabling a module hides it — your data is never deleted
  • Separate, secure logins for office staff and parents

Ready to see it on your camp's data?

Join the beta and we'll help you get set up before fall registration opens.

Get early access